Cara Membungkus Data ke Beberapa Lajur di Excel - Petua Excel

Isi kandungan

Gwynne mempunyai 15 ribu baris data dalam tiga lajur. Dia ingin mencetak data dengan 6 lajur per halaman. Contohnya, 50 nama pertama di A2: C51, kemudian 50 nama seterusnya di E2: G51. Kemudian pindahkan 50 baris ketiga ke A52: C101 dan seterusnya.

Daripada menyelesaikannya dengan formula, saya akan menggunakan sedikit Excel VBA untuk menyusun semula data.

Makro VBA akan meninggalkan data dalam A: C. Lajur kosong akan muncul di D. Data baru akan muncul di D: F, lajur kosong di G, data baru di H: J.

Catatan

Hampir 10 tahun yang lalu, saya menjawab satu soalan mengenai bagaimana membuat 1 lajur menjadi 6 lajur. Dalam kasus ini, data disusun secara mendatar, dengan Apple di C1, Pisang di D1, Cherry di E1, … Gambar di H1, kemudian Jambu mulai C2 dan seterusnya. Ketika itu, saya menjawab soalan menggunakan formula. Anda boleh menonton video lama itu: di sini.

Langkah pertama adalah mengetahui berapa banyak baris yang sesuai pada halaman bercetak anda. Jangan melangkau langkah ini. Sebelum anda memulakan makro, anda perlu melakukan semua perkara berikut:

  • Tetapkan margin pada tab Layout Halaman Riben
  • Sekiranya anda ingin tajuk anda dari Baris 1 diulang pada setiap halaman, gunakan Tata Letak Halaman, Baris untuk Ulangi di Atas, dan tentukan 1: 1
  • Tentukan header dan footer yang akan muncul di setiap halaman.
  • Salin tajuk dari A1: C1 hingga E1: G1.
  • Salin tajuk dari A1: C1 ke I1: K1.
  • Nyatakan E: K sebagai julat cetakan
  • Isi nombor 1 hingga 100 di E2: E101 dengan =ROW()-1
Sediakan halaman yang akan dicetak.

Setelah semua tetapan halaman anda betul, gunakan Ctrl + P untuk memaparkan dokumen Print Preview. Sekiranya perlu, klik jubin Show Print Preview di tengah-tengah skrin. Dalam Pratonton Cetak, cari nombor baris terakhir di halaman 1. Dalam kes saya, ia adalah 46. Ini akan menjadi nombor penting di masa hadapan.

Paparkan dokumen Print Preview.

Untuk membuat makro, ikuti langkah berikut:

  1. Simpan buku kerja anda sebagai nama baru sekiranya berlaku masalah. Contohnya: MyWorkbookTestCopy.xlsx
  2. Tekan alt = "" + F11 untuk membuka Editor VBA
  3. Dari menu VBA, pilih Insert, Module
  4. Salin kod berikut dan tampal ke tetingkap kod

    Sub WrapThem() ' the following line says XLUP not x1up ! FinalRow = Cells(Rows.Count, 1).End(xlUp).Row ' Change 46 to match your Rows Per Page RowsPerPage = 46 NextRow = 2 NextCol = 5 For i = 2 To FinalRow Step RowsPerPage Cells(NextRow, NextCol).Resize(RowsPerPage, 3).Value = _ Cells(i, 1).Resize(RowsPerPage, 3).Value If NextCol = 5 Then NextCol = 9 Else NextCol = 5 NextRow = NextRow + RowsPerPage End If Next i End Sub
  5. Cari garis yang tertera RowsPerPage = 46dan ganti 46 dengan bilangan baris yang anda dapati dalam Pratonton Cetakan anda.

Berikut adalah beberapa perkara lain yang mungkin perlu anda ubah bergantung pada data anda:

Yang FinalRow =kelihatan talian bagi entri terakhir dalam lajur 1. Jika data anda bermula dalam ruang C bukannya lajur A, anda akan mengubah keadaan ini:

FinalRow = Cells(Rows.Count, 1).End(xlUp).Row

untuk ini

FinalRow = Cells(Rows.Count, 3).End(xlUp).Row

Dalam contoh ini, tempat pertama untuk data baru adalah sel E2. Ini adalah baris 2, lajur 5. Sekiranya anda mempunyai lima baris tajuk dan data baru anda akan bermula di G6, anda akan berubah NextRow = 2menjadi NextRow = 6. Tukar NextCol = 5ke NextCol = 7(kerana lajur G adalah lajur ke-7).

Dalam contoh ini, data bermula di A2 (tepat setelah tajuk di baris 1). Sekiranya anda mempunyai 3 baris tajuk, data anda akan bermula di A4. Tukar baris ini:

For i = 2 To FinalRow Step RowsPerPage

ke baris ini:

For i = 4 To FinalRow Step RowsPerPage

Lajur keluaran saya muncul di lajur E (lajur ke-5) dan lajur I (lajur ke-9). Katakan anda mempunyai empat lajur data. Data asal adalah dalam B: E. Letakkan kumpulan lajur pertama di G: J dan L: O. G ialah lajur ke-7. L adalah lajur ke-12. Dalam teks berikut, ubah 3 hingga 4 di dua tempat kerana anda mempunyai 4 lajur dan bukannya 3. Tukar 5 hingga 7 di dua tempat kerana lajur keluaran pertama adalah G bukannya E. Tukar 9 hingga 12 kerana lajur keluaran kedua adalah L bukannya saya.

Tukar ini:

Cells(NextRow, NextCol).Resize(RowsPerPage, 3).Value = _ Cells(i, 1).Resize(RowsPerPage, 3).Value If NextCol = 5 Then NextCol = 9 Else NextCol = 5 NextRow = NextRow + RowsPerPage End If

untuk ini:

Cells(NextRow, NextCol).Resize(RowsPerPage, 4).Value = _ Cells(i, 1).Resize(RowsPerPage, 4).Value If NextCol = 7 Then NextCol = 12 Else NextCol = 7 NextRow = NextRow + RowsPerPage End If

Anda kini bersedia menjalankan makro. Simpan buku kerja buat kali terakhir.

Di tetingkap VBA, klik di mana sahaja di dalam makro. Dalam gambar di bawah, kursor tepat selepasnya Sub WrapThem(). Klik kekunci F5 atau klik ikon Jalankan seperti gambar di bawah.

Jalankan makro di VBA.

Beralih kembali ke Excel. Anda akan melihat hasil seperti ini:

Lihat hasil dalam Excel.

Pastikan nama belakang pada halaman 1 lajur E diikuti dengan nama depan di halaman 1 lajur I dengan betul.

Sahkan hasilnya.

Tonton Video

Langkah-langkah ini dijelaskan dalam video ini:

Transkrip Video

Belajar Excel untuk Podcast, Episod 2194: Membungkus Lajur.

Hei, selamat datang kembali ke netcast, saya Bill Jelen. Soalan hari ini, dihantar oleh Gwen. Gwen sedang menonton video 984, yang disebut Sneaking Columns. Ini sejak bertahun-tahun yang lalu, dan saya sebenarnya menggunakan formula untuk menyelesaikannya pada masa itu, tetapi masalah kembar ini lebih rumit.

So she has a three column worksheet with around 15,000 rows. and needs to make each page six columns. So, on the first page, these 60 cells; and then next to it, the next 60 cells. Now, Gwen has figured out that she can fit about 60 rows. But for anyone else watching this, the most important part here is to figure out how many rows because you'll really screw things up if you make any of these changes after the fact.

Alright, so for me, what I'm going to do is I'm going to come here to page layout, I'm gonna declare that these seven columns are going to be my print area-- Print Area, Set Print Area. I'm going to go into Print Titles and say that “Rows to repeat at top” is 1:1. I'm going to go… Actually, I'd like to use Margins here-- Margins, Narrow, and then back in the Page Setup, Header/Footer, and choose whatever my, you know, Custom Footer should be-- Confidential. Do all of the those settings, anything you're ever going to change first. Alright? Because that's going to change the number of rows per page.

Now, I'm going to type in the number 1 here, this is just going to be some temporary data. I'm going to hold down the Ctrl key and grab the Fill handle, and go down until I'm sure I'm past the first page like that. And then, we'll just do a Print Preview-- Ctrl+P, Show Print Preview-- and you'll notice that I have 46 rows that fit on the first page. And let's just check, go to the second page-- so 46 plus 46 is 92, so we're getting 46 rows per page, 46 rows per page. That number is incredibly important-- 46. In fact, I'm going to write it down over here just so I don't forget-- 46 rows per page.

Alright, now, I'm going to solve this today with a Macro; back in video 984, I used some complex formulas to do it, but today a macro feels better. If you've never used macros before don't be intimidated. Here's how we start: We press Alt+F11-- Alt+F11-- that brings open this screen and actually, the very first time that you open Alt+F11, it's going to be just a big gray screen-- probably a lot like this-- like that. So you want to say, View, Project Explorer, Find your workbook here, and say Insert Module-- I've already done that-- and what we'll get-- and what we get-- is a white screen. And over here in this white screen, you're going to type this code, alright? The word "Sub" which means that this is a subroutine, and then any naming you want-- I call it WrapThem, no spaces there, so just jam everything together-- open and closing parenthesis. Then we're we're going to create a variable: FinalRow = Cells(Rows.Count, 1).End, and these four letters here are XL, not X1-- everybody screws this up, XL. And you can type it in all caps if you want but they're going to change it back to that format where the L looks like a 1-- don't put a 1 there. Rows.Per.Page-- and this is where you put whatever number you figured out. Now, for me it's 46; for Gwen, it sounds like it's 60. And then, the next row where we want the first data to go is Row 2, and then the next column-- 1, 2, 3, 4, 5-- is Column 5.

Alright, so I set this up. And then, the rest of this is going to be very, very generic. it's going to work with, you know, any size data set: For I (it's a variable) = 2 To FinalRow (that's how many rows we had) Step (that means every time through the loop we're going to increase by) RowsPerPage (which in this case is 46, for Gwen's case it's going be 60). We're going to say: Cells(NextRow, NextCol) -- so, next row's going to be 2, Column 5-- .Resize(RowsPerPage, 3) -- resize 46 rows, 3 columns-- .Value = _ (and that's an underscore there) It's going to be equal to Cells(1, 1) -- so whatever is in Row 2 comma 1, Column 1-- .Resize(RowsPerPage, 3).Value. And then, what we have to do is, we have to be a little bit clever here about after we paste the first 46 times 46 rows, by 3 columns.

Where do we go next? There, right? So, if currently, the next column is pointing to Column E, well, then I need the next one to go to Column I. I is the ninth column. Alright. So that's why we say NextCol = 5. But if we're not… NextCol = 5 that means our NextCol = 9. Then we're going to reset the next group back to Column E and the NextRow is going to be = whatever the previous row was, + 46. And then next time… now here, let's just walk through this, you don't have to run it one step at a time. But I'm going to do that with F8-- just to see what we get here.

And so, what we've learned, is the final row is real-- 15,582. We're about to write to row 2, column 5. And so: For I = 2 To FinalRow. The first time through, I is going to be equal to 2. We're going to say that Row 2, Column 5, is going to be equal to Row 2, Column 1-- 46 rows, 3 columns. I want to run this with F8. We'll look over here in the spreadsheet and we'll see that it turned out those first 46 came to this area. Alright. But, we're going to let this run again. Alright.

Now, the second time through the loop, the I has jumped up from 2 to 48. Alright. And so this time, we're going to be running to Row 2, Column 9, and we're going to be getting data from Row 48. Alright, now let's go check this one right here. So, what we see is Andy Hartley-- that works great-- down here at the end, Kelly Ferguson. But the next person should be Lue Rahman-- Rahman-- and that works, and it goes down to Lue Harvey, right there. Alright. Now, what we're hoping next time, is we get Barb Davison. I'll press F8 few more times, here's the next one and we look, and it's now writing to Row 48. Alright. And it's Barb Davison, and it appears to be working. At this point, I'm happy with it, I'm just going to click run.

And, actually, you don't have to go-- if you're not creating a video to explain this to somebody-- you don't have to go through and press F8; you could just come up here, click inside WrapThem, click run, and that fast it will take your data and wrap it into two columns.

Now, some things I see here-- Surname isn't wide enough, that should not affect our page layout, I'm hoping. And when I do Print Preview, I now have 170 pages. Data there, Page 2, Page 3, Page 4. Now, if we would change the margins at this point, everything is going to be screwed up-- it's going to be horrible. That's why it's really, really important, right up front, you have to do all of your page layout things before you calculate that 46. Now, of course, at this point, Save your workbook with a new name, alright? We don't want to destroy the personal workbook. And then you can delete columns A through D, and you have your results.

Now, if you want to learn about macros-- macros are incredibly powerful-- we probably could have solved this with a formula. And, certainly, the me from 10 years ago solved it with a formula, but at this point in my life, just a simple little 15 line macro is a lot easier. This book, by Tracy Syrstad and myself, will teach you all about macros.

Alright, wrap-up for this Episode: How to wrap 3 columns of data in 2 sets of columns per page. The super important step, you have to do all the page setup things first, Rows to Repeat at Top, Margins, Header/Footer, and then just type some numbers-- 1 through whatever-- I use the Fill handle with control; go to Print Preview, How many rows per page; switch over to Alt+F11; Insert a module and then type the code that I showed you in the video; click run. And most of the time, I advise people to save your workbook as xlsm, but in this case this was a one-time thing, I'm suspecting. So if you're, you know, just want to have that macro disappear, keep it as xlsx, save the file, it'll warn you that you're about to lose your macro. That's probably okay, because we've solved the problem well.

Hey, I want to thank Gwen for sending that question in, I want to thank you for stopping by. We'll see you next time for another netcast from.

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